Purchasing-Invoice Coordinator - Facilities

Purchasing/Invoice Coordinator - Facilities

The Coordinator obtains, reviews and processes invoices for Facilities Operations’ purchases in accordance with established procurement procedures and compliance policy. Assists with inputting all Facilities Operations Requisitions and POs into the Facilities Operations’ database, as well as, NYP’s Financial System (Lawson). Runs recurring and ad-hoc reports which aid in providing information to Senior Leadership. Serves as a vital information source for all aspects to do with the procurement process in Facilities Operations and Facilities Administration. Assists Senior Leadership in reviewing procurement reports and identifying questionable variables. Works closely with NYP Finance and Procurement staff to investigate and resolve issues. Reviews purchase requisitions for appropriate documentation, departmental cost center, and signatures before processing. Compares information on invoices against purchase orders to ensure completeness and to verify accuracy. Supports Facilities Operations vendor selection and the procurement process for operating and capital expenses. Cooperates in the handling of vendor inquiries. Supports the maintenance of the Facilities Operations rotating vendor list.

This is a full time position located at NewYork-Presbyterian/Weill Cornell Medical Center.

Required Criteria

• High School Diploma or GED
• 1+ years of experience in purchasing, accounts payable, general accounting or equivalent areas
• Excellent organizational skills
• Excellent interpersonal and communication skills, ability to explain financial processes and requirements to non-financial managers.

Preferred Criteria

• Strong working knowledge of Lawson, Unifier or similar financial system.
• Strong knowledge of MS Office Suite, especially Excel for data sorting and analysis.